Optimus Reminder Scheduling
Role
PD
Duration
1 Week
Platform
Web
Team
Industry
1 PD + 1 PM
B2B SaaS
A Flexible Reminder System for Online Assessments
About Optimus
Optimus is a B2B SaaS assessment platform used by educational institutions to conduct online assessments and analyze student performance for placement preparation. This is how I designed a reusable reminder workflow that reduced manual effort while fitting seamlessly into Optimus’ assessment creation experience.
Understanding the problem
During user interviews, I observed that administrators frequently reminded students about upcoming assessments by sending emails manually. While this process worked, it introduced repetitive operational work and relied heavily on manual execution.
Interestingly, this behavior wasn’t universal. Around 60% of administrators actively sent reminder emails, while the remaining 40% scheduled assessments only a few hours before they began, making reminders unnecessary.
This insight changed the direction of the feature. Instead of forcing reminders on every user, I designed the experience so administrators could choose whether to configure additional reminders.
Constraints
Existing assessment workflow couldn’t change dramatically.
One mandatory system reminders already existed.
Maximum of two additional reminders
Needed to work across Schedule, Edit, and Duplicate flows.
Reusable component.
Under NDA, Contact for more!
Contact me >>
Optimus Reminder Scheduling
Role
PD
Duration
1 Week
Platform
Web
Industry
B2B SaaS
A Flexible Reminder System for online Assessments
Hi, This portfolio is supposed to be a newspaper so please view this on a big device for the best experience.
Disclaimer
About Optimus
Optimus is a B2B SaaS assessment platform used by educational institutions to conduct online assessments and analyze student performance for placement preparation. This is how I designed a reusable reminder workflow that reduced manual effort while fitting seamlessly into Optimus’ assessment creation experience.
The problem wasn’t a lack of content—it was helping users discover the right content quickly without overwhelming them.
Understanding the Problem
During user interviews, I observed that administrators frequently reminded students about upcoming assessments by sending emails manually. While this process worked, it introduced repetitive operational work and relied heavily on manual execution.
Interestingly, this behavior wasn’t universal. Around 60% of administrators actively sent reminder emails, while the remaining 40% scheduled assessments only a few hours before they began, making reminders unnecessary.
This insight changed the direction of the feature. Instead of forcing reminders on every user, I designed the experience so administrators could choose whether to configure additional reminders.
Constraints
Existing assessment workflow couldn’t change dramatically.
One mandatory system reminders already existed.
Maximum of two additional reminders
Needed to work across Schedule, Edit, and Duplicate flows.
Reusable component.
Contact me >>
Under NDA, Contact for more!
Siddharth Tewary
Hi, This portfolio is supposed to be a newspaper so please view this on a big device for the experience.
Thank You.
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